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Using Labels of Mac OS X to Manage Files

Using Labels of Mac OS X to Manage Files

Order is the essence of life- you cannot survive in chaos. There must be order in everything, and same goes for your Mac system. If you need any file that has gone missing, you can use Spotlight and get it.

To systematize your files, and to arrange them properly, you can add labels to them. You can arrange folders and files and get a neatly organized system.

Label Names

When you use labels, the first part is to set their names. You can name them by selecting Labels given under Preferences that are under Finder.

You can give a specific name to your label. The default label is by their colors. You can later change them according to your needs and work distinction. Once you give names to labels, they will be saved automatically.

Labeling documents in finder

When you have to label something in Finder, just right click on it, and assign it a label. And when you feel like removing it, click on x that is given in the Label segment. When you apply a label to any folder or file, its name will change according to label color.

Creating Smart folders

To have single click access to files, you can make a smart folder. It will help you add files automatically to any folder based on some criteria- which in this case is the label.

Select New Smart Folder from File menu in the Finder Window. You will get a window, and here you can click on + for adding extra criteria. Click on File Label, and then select the folder color for your smart folder.

To save the folder, just click on save button, and give a name. You can opt for the default settings given in Save Panel, and your smart folder will appear in Search For.

When you label any item present in Finder, it will come in the smart folder automatically. So you don’t have to look for misplaced files any longer!

Have you ever labeled your files and folder in Finder? Do you have any questions? Let us know through your comments.

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